All-in-one (AIO) printers or multi-function printers can do much more than just print. Users who are searching the market for a new printer for their home must have come across these terms. Printers have evolved a lot over the years and some modern printers can scan, copy and even fax documents. The value proposition in such printers is clear, users are able to do more than just printing. Here we will discuss what AIO Printers, what to consider before buying a new one and how important they are.
what are all-in-one printer,
All-in-one (AIO) printers or multi-function printers include the features of multiple devices in one package. These printers usually come with a scanning unit, which can act as a printer, a scanner, and a copier. Some AIO printers can send and receive faxes, scan slides or send emails, and download photos directly from your smartphone. These multi-functionalities make them very useful for home offices and small businesses.
Things to consider before buying a new AIO printer
Printing Capacity: The print function is used most frequently among home users, followed by copying, scanning, and faxing. Therefore, it is important for users to select the right type of printer based on their needs. Users should opt for an inkjet printer if they need it for color photos, school projects and presentations. If you need it for high volume black and white document printing, then you should go for laser printer. Users should also consider print speed before purchasing a printer. It should be at least 12 pages per minute for black and white and 8 pages per minute for color. If you plan to print photos, make sure the resolution should be at least 2,400 x 1,200 dpi.
working capacity: When shopping for an AIO printer, the most important thing to consider is determining the functions you’ll need on a regular basis. The models available at the lowest prices are usually limited to printing, scanning and copying. However, the possibilities are much more than that. Other important functions include – fax and email. There are other models that can also scan film (slides and negatives) using a transparency adapter in the scanner’s lid. Some high-priced home AIOs can even double as a standalone photo lab that will allow you to print high-quality photos, which can be accessed from any memory device.
To copy: Automatic document feeders (ADFs) are only available in high-end AIO printers. ADF is of great help to users with their bulk copying needs. It is a good investment if you need to copy 50 pages at a time, not just one bank statement every month.
Scanning and digital photography: For scanning, a flatbed scanner is better than a document feeder as it helps users scan documents of different sizes. Flatbed scanners allow users to scan books and magazines as well. Make sure you select a scanner with 36-bit depth or higher, as this captures the depth of color. Some AIO printers’ memory card slots allow users to print photos directly from their mobile devices.
Fax Function: Some high-end models have separate faxes, where users don’t need to use a PC at all. However, there are some AIO printers where users can scan their documents and use fax/modem capabilities or fax software on their PC to fax them. The higher-end ones are only worth the extra price if you need to fax a lot of documents.
Connectivity: Users should check whether the printer is compatible with PC, Mac or both. Make sure it is compatible with the system you own. Users should also check whether it connects via a USB port or a parallel port. There are modern AIO printers that can also connect wirelessly with Bluetooth or Wi-Fi.
Budget: Most mid-priced AIO models work fine for home users, but these models probably won’t include a photo-card reader or auto document feeder. These models have all the basic functionality and users may have to pay more for the equipment that comes with fax and other functionalities. AIO printers use the same supplies as normal printers.
Advantages of AIO Printer
All-in-one printers typically offer more features for the price of a typical printer. It uses a connection where multiple home/office functions are combined in a single unit. If your home or office is not large enough, you may not need many machines as the AIO printer will take up less space and provide all the necessary functions.
Multi-function printers are also more efficient because it reduces the number of separate pieces of equipment you need. Users can perform multiple tasks in one place. An AIO printer will also cost less than buying multiple devices.
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