Officials should remove old files, remove all pending public grievances and references to MPs
Prime Minister Narendra Modi has directed all government departments to take a fresh look at all existing procedures and eliminate unnecessary paperwork and compliance as part of a special spring-cleaning exercise this month.
Cabinet Secretary Rajiv Gauba, in a recent letter to all secretaries, has asked each department to delete old files, remove all pending public grievances and references from MPs and states, as part of a special drive in Parliament. Every effort has been made to fulfill any assurance given to .
compliance burden
In order to clear such pending cases and references, “the existing procedures may be reviewed with a view to reducing the compliance burden, and wherever possible, unnecessary paperwork may be removed”. Mr Gauba referred to the Prime Minister’s Independence Day address this year where Mr Modi had stressed on the need to review the rules and procedures on an ongoing basis.
The Cabinet Secretary informed that this special drive, which will run till the end of October for monitoring by the Department of Administrative Reforms and Public Grievances (DARPG) in the Ministry of Personnel, Public Grievances and Pensions, is based on the instructions of the PM. Secretaries have now been asked to monitor the progress of resolving pending issues on a daily basis and send a weekly report to DARPG.
“As you are well aware, timely and effective disposal of public grievances, references to Parliamentarians and State Governments, inter-ministerial consultations, parliamentary assurances, etc. is an important part of the work of Ministries and Departments. However, these issues are sometimes not given the desired attention,” he said.
“During the special drive, all efforts may be made to settle the pending references identified, and do so in a meaningful manner,” Mr Gauba stressed, before reiterating the instructions to ensure that the office is “good enough”. work environment”. .
Files of ‘temporary nature’
Asking the departments to delete files of “temporary nature”, the cabinet secretary also urged them to review the period for which various records have been maintained. Files should neither be destroyed prematurely nor should be kept for longer than necessary.
During this campaign, unnecessary scrap materials and obsolete items can be discarded to improve cleanliness at workplaces, Mr. Gauba said.
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